Board of Trustees Meeting

Date: Wednesday 12 February 2020

Time: 6.30pm

Venue: Staffroom, Ridgway School

Gina Gonzalez from Ministry of Education present to discuss future zoning of Ridgway School and to answer any questions relating to this process.

- G. Gonzalez will send through the letter confirming that Ridgway School is to begin zoning process.

ACTION: Look to appoint Board representative or family representative to assist with zoning process (B. Dean).

ACTION: R Kirkman to email S Campbell to request display area at school fair (zoning information, building updates) .

ACTION: Organisation zoning consultation with community at the school fair in March (D Eng).

Administration

1. Attendees: K. Smith, R. Sloper, D. Eng, R. Kirkman, B. Dean, C. Thurston, Gina Gonzalez from M.o.E (6.30-6.45).

2. Apologies: J Pohatu, D. Eng to leave at 7.30pm

3. New declaration of interests: none

4. NZSTA updates:

1. 12 March Finance workshop (R Kirkman attended last year and found valuable.)

2. Forms for anyone wanting to apply for NZSTA board.

5. Correspondence

1. Application for discretionary leave.

Resolved, That the board approves staff member 5 days discretionary leave (Moved, K. Smith; Seconded, R. Kirkman).

6. Confirmation of previous meeting minutes

Resolved, That the 11 December 2019, Board of Trustees Meeting Minutes are accepted and approved (Moved, B Dean; Carried, Unanimously).

Resolution by emails dated 10 February 2020: Resolved, That the board delegates to the principal (as the school's privacy officer) and to the chair of the board the processing and relevant decision making in respect of the request for information received 6 February 2020. (Moved, B Dean; Carried).

7. Ridgway's Strategic Aims

Governance:

Appoint chair of the board:

Resolved, That the board appoints B. Dean as chairperson of the Ridgway School Board of Trustees for 2020 (Moved, R. Kirkman ; Seconded; C. Thurston Carried; Unanimously).

Strategy and vision: finalise strategy document

1. Next steps for completing document. What does the board need to complete, what does Kathryn need to compete.

   1. Require statement about consultation already done.

   2. Include Māori dimensions and cultural diversity

      1. Include Ruru whānau

ACTION: B. Dean & R. Kirkman to work on extra content needed for charter.

ACTION: K. Smith to work on annual plan and targets.

2. How do we move forward regarding the mission/vision

   1. Suggestion to come up with 3 mission/vision statements and present them to the community.

   2. Desire to create something memorable and creative and to do it well.

ACTION: R. Kirkman to look at other schools mission/vision statements.

ACTION: C. Thurston to approach school member to discuss ideas for school mission/vision statement.

3. Discussion about how to include work on the property that is not part of the rebuild. Will include recognition of importance of sustainability aspirations to the school.

Budget 2020: when is this due and who/when will need to meet to discuss.

1. R Sloper & K Smith went through budget

ACTION: K Smith & D Eng to arrange time to go through budget

2. $6000 deficit that is necessary to budget for.

3. K Smith acknowledge we are in a strong financial position.

4. B. Dean sent out governance documents and suggests that the board operates by an agreed set of documents.

   1. K. Smith suggested looking at existing documents on school docs.

ACTION: B. Dean to look at school docs and explore which documents could be good for the board to adopt as guidelines.

8. Goal 1: Successful Learners

1. Presentation of Principal's report

1. No report.

2. Great new staff members in Ruru and Kukupa

3. Discussion and education of school staffing FTE's.

4. Discussion and acknowledgement of staffing hours and workload.

2. Tomorrow's school review update

1. K. Smith has nothing to report.

9. Goal 2: Inclusive Culture

1. How do we support our different cultures; at the fair, starting a new year, new families

2. Kāhui Ako = 3 achievement challenges that include looking at children bringing their culture and identity into the classroom.

1. The school TAI (thinking as inquiry) group is exploring this.

10. Goal 3: Inviting Environment

1. Discussion around access along top of bank/side of new build and the possibility of widening this out.

2. Discussion regarding school investment funding money and what it will be spent on.

3. Property: update

1. Meeting approx. 2 weeks earlier.

2. C Thurston provided feedback that build doesn't make most of the view, also concern over number of windows.

3. Stairs have been removed, want to make suggestion for use of that space.

ACTION: Provide feedback to the architects after going through minutes from last meeting with architects (C. Thurston, K. Smith).

ACTION: To print building plans to display at School Fair (C. Thurston).

4. Traffic safety on Mornington Road

1. Discussion surrounding long term solutions to stop caregivers parking stopping on the yellow lines and parking beyond the limits of the parking laws.

2. Safety concern for people walking to and from school.

ACTION: Board newsletter to include concerns and guidelines for parents regarding traffic safety around the school (B. Dean).

ACTION: Phone Wellington City Council to discuss possible solutions (paint, photos) as well as mobility parking options (B. Dean).

11. Goal 4: Involved Community

1. Kahui Ako Kaitiaki update

1. No update from R Kirkman.

2. Engagement: how do we better engage with our community

1. Display at school fair.

2. Update BOT section on school website

1. Nb. School website will begin to be updated in the next month.

ACTION: K. Smith to talk to S. Taylor about Public folder to access BOT agendas and meeting minutes.

Closing

1. Outstanding action points from previous meetings: not discussed

2. Any other business: none

3. Next meeting & supper duty: Week 8, R Sloper