Board of Trustees Minutes

Date: Wednesday 30 January 2019

Time: 6.30 pm

Venue: Staffroom, Ridgway School

1. Administration

Attendees: Kathryn Smith (Principal), Richard Ngatai (Chair), Julie Hanify, Barbara Dean, Sarah Wood, Rachel Kirkman, Vicki Pewhairangi-Kremm, Gina and Alana from Ministry of Education (ME)

2. Ministry of Education: Zoning Discussion

• Gina is our first point of contact for ME

• Firstly interested in hearing from BOT:

• • Consider issues regarding French class at school and implications of zoning on that.

  • Driving force to consider zoning is when a school is approaching capacity.

  • ME is trying to be proactive.

  • Zoning is a board controlled process with support (where required) from the Ministry of Education.

• Zoning process

• • Look at home zone and have informal discussions.

  • ME can help draw maps

  • Formal consultation involves emailing other schools and community

  • Goes for approval to ME

• French Class can be Special Programme whereby they do not have to live in zone and include criteria.

• Decapitation process

• • Application submitted to ME after community consultation.

• ME will send information regarding housing, numbers etc in our potential zone.

3. Strategic Discussions

• Year 7-8 discussion

• • ME report with recommendations for future school structures may impact in the future.

  • Discussion surrounding whether first step needs to be community consultation as part of the vision for Ridgway School in 2019.

• Community consultation for School Vision

• • March: with building information as well.

  • Include it with the School Fair - have a room.

  • Ballot boxes for people to have a vote regarding zoning and retaining year 7&8

  • Outline the issues/discussions in the newsletter prior to the consultation.

  • • enable people to make an informed discussion.

5. School Charter Discussion

• To be submitted to ME by/on 1 March 2019

• 1. Successful learners: the board want to see inclusion of french class as part of school but to include it's successful integration as part of it's cultural inclusion goal.

• • The board want successful learners to be recognised as those that are meeting their targets (student's personal and school) and would like to be updated regularly.

  • Is it necessary to mention all 'business as usual' that happens behind the scenes, ie informing the board of achievement?

  • • Yes, because this makes the information clear and accessible for community.

  • How would the board like to monitor achievement?

  • • The Principal's report details achievement and is reported regularly.

• 2. Cultural inclusion

• • Te Reo project wording needs to be changed to implementing.

  • School name in Te Reo

• 3. Building

• • Maintaining safe environment and minimise disruption during build.

  • Get a fit for purpose building and wider school environment.

  • • Include consideration of development of the bank

  • Enviroschool status still a focus for the year.

• 4.

• • Signage etc done but still wanting a motto

  • The board actively engages with the community

  • • Engagement with community at school fair 24 March

    • Ongoing engagement regarding buildings

  • Include point considering staff well-being as well as engagement of community/families in the running of the school under Goal 2.3 'staff are well supported to do their jobs".

ACTION: Board need to consult and develop school motto.

ACTION: R Ngatai to follow up on cultural narrative including school name in Te Reo.

Next meeting: Wednesday 20 February, 6.30pm

Supper duty: Vicki Pewhairangi-Kremm

Meeting closed: 8.36pm

Signed as a correct record: ____________________________________

Chairperson / /2019

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