Board of Trustees Minutes

Date: Wednesday 20 February 2019

Time: 6.35 pm

Venue: Staffroom, Ridgway School

1. Administration

Attendees: Kathryn Smith (Principal), Richard Ngatai (Chair), Julie Hanify, Barbara Dean, Vicki Pewhairangi-Kremm

Apologies: Sarah Wood, Rachel Kirkman

New declaration of interests - 2019 - none

2. Confirmation of Minutes

Resolved, That the 28 November 2018 Board of Trustees Meeting Minutes are accepted and approved (Moved, K Smith; Seconded, V Pewhairangi-Kremm; Carried, Unanimously).

3. Strategic Decisions

   1. Previous meeting action updates (all)

      1. Future board members - discussion around whether we need specific roles covered ie finance?

      2. Elections will be coming mid-year, could be helpful to have someone that has a clear understanding of finance.

Action: R Ngatai to contact community member who has shown interest in joining the BOT.

Resolved, That the board confirms R Ngatai as Ridgway School Board of Trustees Chairperson (Moved, B Dean; Seconded, V Pewhairangi-Kremm).

ACTION: R Ngatai to write introduction regarding revisiting the school vision.

ACTION: R Kirkman to write up summary of building updates.

ACTION: R Ngatai to write up information for parents regarding zoning.

ACTION: B Dean to write up information for parents regarding decapitation (i.e. non-provision of Y7-8 classes).

ACTION: B Dean to ask S Wood if she is able compile board newsletter

• ask her to include information regarding who the board is and their role.

iii. Organise a room, B Dean to bring shoeboxes for votes.

iv. Have available any information from architects.

v. Information to include school vision, upcoming board elections, new build, zoning, decapitation.

vi. Sue Campbell is aware that board need room/space for the school fair.

Resolved, That the board approves the appointment of Annaleah Thornburgh to the position of Returning officer (Moved, B Dean; Seconded, J Hanify).

ACTION: K Smith will raise at next meeting.

4. Principal's Update/Report

   1. K Smith requested any comments/questions

      1. Positive feedback.

      2. R Ngatai noticed tiny pockets which K Smith is aware of and is addressing these, including challenges behind their achievement.

         1. There are RTLB interventions where required and this is going well.

      3. The implementation of phonics in 2014 has made a difference to children learning to read.

         1. SPELD tutors are able to come into the school when parents request it, and pay and organise for it to happen.

         2. Lexia programme available for older children.

      4. Discussion surrounding other supports and systems as well as confirming that families are kept informed by the school.

         1. Parent input is very important and improving this is a 'next step'.

         2. Ridgway has a highly engaged community.

         3. Seesaw is a 3 year plan and is an important tool for engaging community.

            1. Feedback was sought last year from families regarding their experience with Seesaw.

   2. R Ngatai asked K Smith about achievement targets.

      1. There will be a number of smaller targets focussed on particular groups.

      2. We will also be creating some targets for maths.

         1. focus on how kids are feeling about maths and their ability to undertake tests.

      3. Wellbeing target

         1. Using the wellbeing at school survey.

         2. FRIENDS program

      4. Te Reo targets

         1. There is a brand new test by NZCR for Te Reo which is one option the staff may decide to try.

         2. Kahui Ako is focussing on this as a group because it is important to the collective of schools.

         3. There is some good information coming from Teachers College which are worth looking at.

         4. K Smith will be discussing this with the Senior Leadership Team.

      5. Also keep focussing on 3R's

   3. The school has advertised for another teacher's aide.

   4. Budget/Finance

      1. Smaller than last year based on smaller roll.

      2. There is a small deficit proposed this year however

         1. Cost of funding a teacher is offset by not needing to pay for relievers this year.

         2. Small french class is offset by money from Frenz

      3. Professional development and teaching resources are really tight.

      4. Discussion around what is included in BOT budget.

      5. Discussion around food for teachers on night's when they need to stay late (8 nights in 2019).

      6. We are planning for a deficit.

         1. We are not spending $10000 of our depreciation budget on new chromebooks.

         2. We are not spending $7000 on painting.

      7. Maintenance budget is $10000 which may not be enough.

   5. Last year the board wrote a list of things that were needed - where are things at on that list?

      1. most bought

      2. fence along zigzag track - will be funded through school fair.

      3. still to buy bike stands

      4. Until building is done it is difficult to make decisions for certain fixtures.

   6. K Smith will come to the board in the next meeting regarding some future purchase requirements for the school.

Resolved: That the board approves the 2019 budget. Moved: R Ngatai, Seconded: B Dean

ACTION: Board to review 2019 budget mid-year

School needs to upgrade telephones this year. We have a number of quotes.

ACTION: V Pewhairangi-Kremm to assess different quotes and options and provide update by next meeting.

5. Admin

Julie Hanify would like to resign from the BOT. The board accepts Julie Hanify's resignation from the board and thanks her for her time, effort and input over many years. Her final meeting will be Wednesday 27 March to handover.

Correspondence - none

Next meeting: Wednesday 27 March, 6.30pm

Supper duty: J Hanify

Meeting closed: 8:30pm

Signed as a correct record: ____________________________________

Chairperson / /2019

Summary of action items from meeting 20 February 2019